In the world of business communication, a revised quotation email serves as a crucial tool for clarification and negotiation. Such emails allow companies to update pricing details, ensuring transparency in financial transactions. This process involves key stakeholders, such as sales teams, clients, and finance departments, who all play important roles in shaping the final agreement. By effectively crafting a revised quotation email, businesses can enhance their relationships with clients and improve overall satisfaction.
Sample Revised Quotation Emails
Revised Quotation Due to Change in Project Specifications
Dear [Recipient’s Name],
I hope this message finds you well. Thank you for your continued interest in our services. Based on our recent discussions regarding your requirements, I have revised the quotation to align with the updated project specifications.
- Original Quotation: $XX,XXX
- Revised Quotation: $YY,YYY
- New Deliverables: [List new deliverables]
Please review the attached revised quotation at your earliest convenience. If you have any questions or need further modifications, feel free to reach out.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Revised Quotation to Reflect Updated Pricing
Dear [Recipient’s Name],
I hope you’re doing well. I wanted to follow up regarding the quotation we sent you previously. Due to market changes and adjustments in our pricing structure, I am sending you a revised quotation reflecting the updated costs.
- Original Quotation: $XX,XXX
- Revised Quotation: $YY,YYY
Attached, you’ll find the new quotation for your review. If you have any questions or require further adjustments, please don’t hesitate to let me know.
Thank you for your understanding,
[Your Name]
[Your Position]
[Company Name]
Revised Quotation Following Client Feedback
Dear [Recipient’s Name],
Thank you for your valuable feedback on our previous quotation. We genuinely appreciate your insights and have revised our proposal to better suit your needs.
- Original Quotation: $XX,XXX
- Revised Quotation: $YY,YYY
- Changes Made: [List specific changes based on feedback]
Please find the revised quotation attached. I look forward to your thoughts and hope we can move forward together.
Best wishes,
[Your Name]
[Your Position]
[Company Name]
Revised Quotation for Clarification of Services
Dear [Recipient’s Name],
I hope this note finds you in great spirits. To ensure that all services are clearly defined and transparent, I have revised our previous quotation to provide additional clarity on the services included.
- Original Quotation: $XX,XXX
- Revised Quotation: $YY,YYY
- Clarified Services: [List the clarified services]
Attached you will find the updated quotation. Should you have any questions or need further explanations, please feel free to reach out.
Thank you for your continued interest!
[Your Name]
[Your Position]
[Company Name]
Revised Quotation Based on Revised Timeline
Dear [Recipient’s Name],
Hello! I wanted to reach out regarding the quotation we discussed. Due to the revised timeline for your project, I have adjusted the quotation to reflect the changes required.
- Original Quotation: $XX,XXX
- Revised Quotation: $YY,YYY
- Date of Completion: [New completion date]
Please find the updated quotation attached. I am here to assist with any further questions you may have.
Looking forward to your feedback!
[Your Name]
[Your Position]
[Company Name]
Getting Your Revised Quotation Email Just Right
So, you need to send a revised quotation email? No worries, I’ve got you covered! Let’s dive into the best structure for crafting this email so you can communicate effectively and professionally with your clients. A well-structured email can make all the difference in getting your message across and keeping the conversation flowing smoothly.
1. Subject Line
Your subject line is super important as it determines whether the recipient will open your email or ignore it. Keep it clear and to the point. Here are a few examples:
- Revised Quotation for [Project Name]
- Updated Quote: [Your Company Name]
- Quotation Revision – [Service/Product]
2. Greeting
Start with a friendly greeting. It sets a nice tone for the email. If you know their name, use it! Personalizing your email always helps.
| Formal Greeting | Casual Greeting |
|---|---|
| Dear [Client’s Name], | Hi [Client’s Name], |
3. Introduction
In your opening lines, briefly remind them why you’re in touch. Something like:
- “I hope this email finds you well!”
- “Thanks for your patience while we made some adjustments to your quote.”
4. Reference the Original Quotation
Next, mention the original quotation and highlight any changes in the revised version. This helps the client quickly see what’s new. For example:
- “Attached is the revised quotation based on your feedback.”
- “We’ve adjusted the pricing for [Item/Service] as per your request.”
5. Details of Changes
Now, get into the nitty-gritty! Use a bullet list to clearly outline what’s different from the original quotation. This makes it easy for clients to see the adjustments:
- Price adjustment for [Item/Service]: $X to $Y
- Added [New Item/Service]
- Updated delivery timeline to [New Date]
6. Attachments
Don’t forget to mention any attachments like the revised quotation document. Make sure it’s easy to find:
- “Please find the revised quotation attached for your review.”
- “Let me know if you have any questions about the attached document.”
7. Call to Action
Wrap up your email with a clear call to action. Tell them what you want them to do next:
- “Let me know if this meets your expectations.”
- “Feel free to reach out if you’d like to discuss further!”
8. Closing
Finish with a friendly closing line. This leaves a good impression:
- “Looking forward to hearing from you soon!”
- “Thanks for your attention to this matter!”
9. Signature
Finally, don’t forget to sign off with your name and contact details. It makes it easy for them to get in touch:
- Your Name
- Your Position
- Your Company
- Email/Phone Number
And voila! Your revised quotation email is all set to go. Following this structure will help you communicate clearly and professionally, making it more likely that your client will appreciate your efforts and respond positively. Happy emailing!
What is the purpose of a Revised Quotation Email?
A Revised Quotation Email serves to communicate updates on previously provided pricing information. It allows a business to amend or adjust their initial quotes in response to new information or changing circumstances. Companies utilize this email format to clarify terms, specify conditions, and outline changes to the pricing structure. This type of communication fosters transparency and maintains relationships with clients by ensuring they have the most accurate and current pricing details. The goal of a Revised Quotation Email is to secure agreement from the client on the new terms provided.
Who should receive a Revised Quotation Email?
A Revised Quotation Email should be sent to clients or potential customers who have previously received a quotation. This email targets individuals responsible for decision-making regarding purchases, such as procurement officers or project managers. Recipients may include stakeholders directly involved in evaluating and accepting the terms of the quote. Businesses may also choose to send this email to internal team members who require updated information to support client interactions. By ensuring the right audience receives the email, companies improve communication efficiency and enhance customer service.
What key elements should be included in a Revised Quotation Email?
A Revised Quotation Email must include specific key elements to ensure clarity and completeness. First, it should contain a clear subject line indicating that the quotation has been revised. Next, the body of the email should restate the original quotation details for reference. It is essential to outline the changes made to the pricing or terms, providing clear justification for the adjustments. Additionally, contact information should be included to encourage client queries and facilitate further discussion. Finally, a polite closing that thanks the recipient for their understanding is crucial to maintaining professional rapport.
So there you have it—crafting a revised quotation email doesn’t have to be a daunting task. With a little attention to detail and a friendly tone, you can make sure your message stands out and gets the results you’re looking for. Thanks a ton for sticking with me through this! I hope you found some useful tips to help you tackle your next email. Don’t be a stranger—swing by again soon for more insights and advice. Happy emailing!